Your privacy and control on Optio
Your data belongs to you. Optio is built around candidate control. You decide what to share, when to be contactable, and when to step back.
Optio does not share your name or contact details with an employer unless you choose to take a match forward. Before anything is shared, we tell you who is asking and why.
This page explains how that works in practice. Our Privacy Policy is the full statement of what we hold, why we hold it, and the rights you have over it.
What we collect and why
When you build a wish list on Optio, you share structured information about your current role, your priorities and what would make a move worth considering. We use it to identify relevant employers, to show employers anonymised market signals, to contact you about a relevant opportunity if you have asked us to, and to operate and improve the service. The Privacy Policy sets out the full list and the lawful basis for each.
We do not:
- Share your name or contact details with an employer unless you choose to take a match forward
- Publish your wish list as a public profile or CV advert
- Use your data for advertising
- Sell your information to third parties
Employer visibility
When Optio identifies a potential match, the employer sees only anonymised, structured information: sector, role level, general location band and your stated priorities. Your name, contact details and current employer are not included at that stage. You can see that a match has been identified and the category of employer involved, but not the specific company name until you choose to proceed. You control whether that match moves forward. No employer can browse or search the candidate pool directly. To understand how matching and insight work from the employer’s side, see how we structure the process.
Because an employer sees a sector, a role level and a location band rather than a name, we do not identify you to anyone — including your current employer. We cannot promise that a detailed enough profile could never be recognised by someone who already knows your role and area, so if discretion matters to you, keep your stated priorities general and tell us in your wish list.
Updating your preferences
You can update your wish list at any point through your candidate account. Changes take effect immediately and are applied to any matches currently in progress. If you narrow your preferences, matches that no longer fit your updated criteria are paused and you will not be progressed further without reviewing them. Pausing your profile keeps your data on file but stops new matches from being made.
If you remove your profile entirely, we close all active matches and delete or anonymise your record. Every record we hold carries a retention review date, and the Privacy Policy explains how that works. To understand more about how Optio works, visit the full guide.
Matching and consent
When Optio identifies a match between your wish list and an employer’s role and offer, we notify you before anything is shared. We explain why the match has been made, what the employer is offering, and what the next step would involve. You then decide whether to proceed. Your name and contact details are not shared with an employer unless you choose to take the match forward. This process is central to how Optio works and to the principles behind matching and insight on the employer side.
Asking us what we hold, or asking us to stop
You can ask us for a copy of everything we hold about you, ask us to correct it, or ask us to delete it, at any time. Email privacy@optio.work. There is no charge and we will respond within one month. The Privacy Policy sets out all of your rights in full.